Projects
Projects are how Track turns a stream of time entries into something useful — billable hours per client, hours per deliverable, who’s worked on what.
Open the Projects page at app.looped.sh/track/projects.
Anatomy of a project
Section titled “Anatomy of a project”| Field | Notes |
|---|---|
| Title | What it’s called. Required. |
| Code | Optional short identifier (e.g. ACME-2026). Unique per team. Useful for reports / invoices. |
| Status | One of: PENDING, ACTIVE, COMPLETED, ARCHIVED |
| Sections | Sub-groupings within the project (e.g. “Discovery”, “Implementation”) |
| Members | Who has access, plus their rate for billing |
Statuses, in practice
Section titled “Statuses, in practice”- ACTIVE — appears in the project picker on the time-logger. Default.
- PENDING — useful for projects you’re scoping but haven’t kicked off yet.
- COMPLETED — a soft “finished” state.
- ARCHIVED — hidden from the project picker so you can’t accidentally log time against it. Historical entries still show up in reports.
Filter the projects list by status using the dropdown at the top.
Creating a project
Section titled “Creating a project”- Open Projects in the Track navigation.
- Click Add Project.
- Enter a title and (optionally) a code.
- Pick a status — usually
ACTIVE. - Save.
The project is immediately available in the time-logger.
Members and rates
Section titled “Members and rates”Each project has its own member list. By default OWNERs and ADMINs see every project; to give a MEMBER access to a project, add them explicitly.
Open the project’s detail page → Members tab.
| Field per member | What it does |
|---|---|
| Role | MEMBER / MANAGER / OWNER of the project. (Distinct from team role.) |
| Rate | Billing rate (per hour) used by the Import from Track flow when this user’s time entries become invoice line items |
| Cost | Internal cost (per hour) for profitability reporting |
If you change someone’s rate mid-project, only future time entries pick up the new rate. Past entries keep the rate they had when they were imported into an invoice.
Sections
Section titled “Sections”Sections are sub-folders within a project. They’re optional — most teams ignore them. They’re useful if a project is long-running and you want to break it down (Discovery / Build / Maintenance).
Open the project detail page → Sections tab → Add section.
Time entries can be assigned to a section in the same edit modal where you assign them to a project.
Archiving vs. deleting
Section titled “Archiving vs. deleting”- Archive = hide from pickers, keep historical entries. Use this 99% of the time.
- Delete = remove the project record entirely. Looped will refuse to delete a project that has time entries — you have to clear or reassign them first.
Reporting on projects
Section titled “Reporting on projects”Reports can filter by project. The CSV export includes the project title and code per row. If you give projects clear codes, downstream finance/admin tools can join on them.